Bid Notices

Welcome to the Ashland County Bid Notice and Request for Proposal page.

Please check this web page regularly, as we will post bid notices, general notices, and requests for proposal as they become available to the general public.


Ashland County Courthouse Generator for

Ashland County Commissioners, 110 Cottage Street, Ashland OH 44805

Sealed bids will be accepted by the Board of Commissioners of Ashland County, State of Ohio, until 9:15 A.M. on Thursday, August 29, 2019, EDT at the Office of the Ashland County Commissioners, 110 Cottage Street, Ashland, Ohio 44805, for all work necessary for the Ashland County Courthouse Generator Project for Ashland County Commissioners, 110 Cottage Street, Ashland, OH 44805.

The General Contract Estimate on this project is $92,000

Each bid must contain the full name of every person or company interested in the same bid and must be accompanied by a bid guaranty satisfying the requirements of the Ohio Revised Code Section 153.54. Each contractor shall complete a “Non-Collusion” Affidavit and include it with the bid.

Ohio Revised Code Sections 9.311(a) and 9.311(b) requires that any bidder who submits a bid for rendering of services, or the supplying of materials or the construction, demolition, alteration, repair, or reconstruction of any public building, structure, highway, or improvement shall submit a bid bond, performance bond, payment bond, or combination of such bonds, executed by a surety or surplus lines company approved by the Superintendent of Insurance of the State of Ohio. If the surety or surplus lines company is not approved by the State of Ohio, the bid shall be deemed non-responsive and shall be rejected.

The bid guaranty may be of two forms: - A 100% bid guaranty and contract bond using the form in the contract documents. (The amount of the bid does not have to appear on this form.) – Or – A certified check, cashier’s check, or letter of credit in favor of the Ashland County Commissioners, in the amount of ten percent (10%) of the bid. If the contract is awarded, a Contract Bond will be required, which is a one hundred percent (100%) payment and performance bond.

The Contractor understands that this is a prevailing wage project. Current wage rates are included with the plans and specifications for this project. Contractor agrees to indemnify, defend, and hold the county harmless from any loss or liability resulting from noncompliance with prevailing wage laws. Pursuant to R.C. 4115.071, within two weeks after the initial pay date for employees, and, Contractor will submit to Owner’s prevailing wage coordinator a certified copy of the contractor’s payroll report, together with supplemental reports every week thereafter. The reports shall exhibit each employee’s name, current address, last four digits of the employees social security number, number of hours worked during each day of the pay periods covered and the total for each week, the hourly rate of pay, job classification, fringe payments, and deductions from wages.

The engineering firm for the project will be Horn Engineering, 608 S. Tuscarawas Avenue, P.O. Box 493, Dover, OH 44622, Phone 330-364-7784 and e-mail address, rahorn@hornengineering.com

Owner's representative for the project will be Dennis Harris, Ashland County Building and Grounds Superintendent, 110 Cottage Street, Ashland, OH 44805, Phone: 419-282-4222, Fax: 419-281-6939. E-mail address is dharris@ashlandcounty.org

PDF copies of the plans, specifications and bid documents are available for download at www.ashlandcounty.org/bids Hard copies of specifications and bid documents can be obtained at the Office of the Ashland County Commissioners, 110 Cottage Street, Ashland, Ohio 44805 (Telephone: 419-282-4220).

The bid shall include the costs to perform all the work shown on the drawings and described in the project specifications. Separate bids for portions of the project not listed on the BID form will NOT be accepted.

All bids shall be opened and read publicly, immediately after the closing time. No bids shall be withdrawn for a period of sixty (60) days after the date of opening.

Bids shall be made in duplicate and such bids shall be placed in a sealed envelope addressed to The Ashland County Commissioners and clearly marked as the Ashland County Courthouse Generator for Ashland County Commissioners.

The successful contractor will be required to execute an affidavit that they are not delinquent in the payment of personal property taxes at the time of the award of the contract.

The Board of Commissioners of Ashland County, Ohio, reserves the right to reject any or all bids and to waive any irregularities in a bid, or to accept that bid which in the judgment of proper officials is to the best interest of the County.

The bidders are encouraged to attend a pre-bid meeting to be held on Wednesday, August 21, 2019 at 10:00 AM EDT at the north entrance of the Ashland County Courthouse, 142 West Second Street, Ashland, OH 44805.

PDF Attachment - Project Specifications

PDF Attachment - Prevailing Wage Rates

PDF Attachment - Amended Table of Contents 12 AUG 2019

By Order of the Ashland County Commissioners

By: Gail Crossen, Clerk

Bidder's Affidavit

Ohio Revised Code sections 3517.13 (I)(3) and 3517.13(J)(3) require that no agency or department of this state or any political subdivision shall enter into any contract for the purchase of goods costing more than five hundred dollars or services costing more than five hundred dollars with a corporation, individual, partnership, or other unincorporated business, association, including, without limitation, a professional association organized under Chapter 1785. of the Revised Code, estate, or trust unless the contract includes a certification that the individuals named in Revised Code sections 3517.13(I)(1) and 3517.13(J)(1) are in compliance with the aforementioned provisions. The offeror is required to complete the following downloadable affidavit form (PDF document).

Failure to submit the required form with the proposal / bid packet will deem the offeror’s response to be non-responsive and disqualified from receiving further consideration.

County Services


Elected Officials


Government Websites

Community Websites

Site Search