Ohio State Flag

Bid Notices for Ashland County, Ohio

Welcome to the Ashland County Bid Notice and Request for Proposal page.

Please check this web page regularly, as we will post bid notices, general notices, and requests for proposal as they become available to the general public.


Ashland County Jail Replacement of Hot Water Heating Boilers for Ashland County Commissioners, 110 Cottage Street, Ashland OH 44805

Sealed bids will be accepted by the Board of Commissioners of Ashland County, State of Ohio, until 9:15 A.M. on Tuesday, June 27, 2017, EDT at the Office of the Ashland County Commissioners, 110 Cottage Street, Ashland, Ohio 44805, for all work necessary for the Ashland County Jail Replacement of Hot Water Heating Boilers for Ashland County Commissioners, 110 Cottage Street, Ashland, OH 44805.

The General Contract Estimate on this project is $155,000

Each bid must contain the full name of every person or company interested in the same bid and must be accompanied by a bid guaranty satisfying the requirements of the Ohio Revised Code Section 153.54. Each contractor shall complete a “Non-Collusion” Affidavit and include it with the bid.

Ohio Revised Code Sections 9.311(a) and 9.311(b) requires that any bidder who submits a bid for rendering of services, or the supplying of materials or the construction, demolition, alteration, repair, or reconstruction of any public building, structure, highway, or improvement shall submit a bid bond, performance bond, payment bond, or combination of such bonds, executed by a surety or surplus lines company approved by the Superintendent of Insurance of the State of Ohio. If the surety or surplus lines company is not approved by the State of Ohio, the bid shall be deemed non-responsive and shall be rejected.

The bid guaranty may be of two forms: - A 100% bid guaranty and contract bond using the form in the contract documents. (The amount of the bid does not have to appear on this form.) – Or – A certified check, cashier’s check, or letter of credit in favor of the Ashland County Commissioners, in the amount of ten percent (10%) of the bid. If the contract is awarded, a Contract Bond will be required, which is a one hundred percent (100%) payment and performance bond.

The bidder will be required to conform to all provisions of the Prevailing Wage Act of the State of Ohio. Ohio Revised Code sections 4115.04 and 4115.05 and related requirements.

The engineering firm for the project will be Ashland Comfort Control, 805 E. Main Street, Ashland, OH 44805, Phone 419-281-0144 and e-mail address, joe.reep@ashlandcomfort.com

Owner's representative for the project will be Dennis Harris, Ashland County Building and Grounds Superintendent, 110 Cottage Street, Ashland, OH 44805, Phone: 419-282-4222, Fax: 419-281-6939. E-mail address is dharris@ashlandcounty.org

PDF copies of the plans, specifications and bid documents are available for download at www.ashlandcomfortcontrol.com/plans

Hard copies of plans, specifications and bid documents can be obtained at Richland Blueprint, 1069 Park Avenue West, Mansfield, OH 44906 (Telephone: 419-524-2781). The bidder must obtain the plans, specifications, etc. at their own expense and the cost is non-refundable.

Each bidder requesting that a set of plans, specifications, etc. to be mailed to the bidder shall pay the additional shipping and handling charges to Richland Blueprint.

The list of those firms or persons obtaining plans and documents will be reported at www.richlandblueprint.com

The bid shall include the costs to perform all the work shown on the drawings and described in the project specifications. Separate bids for portions of the project not listed on the BID form will NOT be accepted.

All bids shall be opened and read publicly, immediately after the closing time. No bids shall be withdrawn for a period of sixty (60) days after the date of opening.

Bids shall be made in duplicate and such bids shall be placed in a sealed envelope addressed to The Ashland County Commissioners and clearly marked as the Ashland County Jail Replacement of Hot Water Heating Boilers for Ashland County Commissioners.

The successful contractor will be required to execute an affidavit that they are not delinquent in the payment of personal property taxes at the time of the award of the contract.

The Board of Commissioners of Ashland County, Ohio, reserves the right to reject any or all bids and to waive any irregularities in a bid, or to accept that bid which in the judgment of proper officials is to the best interest of the County.

The bidders are encouraged to attend a pre-bid meeting to be held on Monday, June 12, 2017 at 10:00 AM EDT at the Ashland County Sheriff’s Office Annex, 1205 East Main Street, Ashland, OH 44805. Deadline for questions: 5:00 PM on Tuesday, June 20, 2017.

By Order of the Ashland County Commissioners

By: Gail Crossen, Clerk

Bidder's Affidavit

Ohio Revised Code sections 3517.13 (I)(3) and 3517.13(J)(3) require that no agency or department of this state or any political subdivision shall enter into any contract for the purchase of goods costing more than five hundred dollars or services costing more than five hundred dollars with a corporation, individual, partnership, or other unincorporated business, association, including, without limitation, a professional association organized under Chapter 1785. of the Revised Code, estate, or trust unless the contract includes a certification that the individuals named in Revised Code sections 3517.13(I)(1) and 3517.13(J)(1) are in compliance with the aforementioned provisions. The offeror is required to complete the following downloadable affidavit form (PDF document).

Failure to submit the required form with the proposal / bid packet will deem the offeror’s response to be non-responsive and disqualified from receiving further consideration.

County Services


Elected Officials


Government Websites

Community Websites

Site Search